Online Document Management Newsletter

protect company info with Remote workers 

Your company has already suffered from budget cuts, and you've moved some of your employees to "virtual" home offices. The LAST thing you need is to feel insecure about where your business files and information are as they leave the company network... 

So how do you protect your valuable documents with remote workers? Here's a checklist with the most important aspects to consider when looking for an affordable and secure solution for information access and storage: 

• Use a method that ensures strong authentication. Using a system that requires access with a secure log in and password is ideal. This easily restricts who can get to valuable files and documents. But remember, it is

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How To define and Outline Your business process workflow 

"Don't automate an undisciplined workflow. The computer won't solve what the customer's management can't."

This simple advice from Larry Bernstein illustrates the importance of looking at all angles of a situation before automating a document workflow. If you are thinking about implementing software to help you better manage your business processes, you will need to provide a complete outline of the business process to your software provider. Defining and documenting processes can be challenging, and it will take some time. Here are a few simple, yet critical steps to help get you started:

1. Gather all of the participants of the business processes to discuss the process.

• This will help you get a big-picture understanding of the way information is routed currently and why.
• Consider bringing in a moderator that knows nothing about the process. It encourages people to explain things in more detail. If you are using a

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Docuvantage talk: What's the latest?

Keep up-to-date on what DocuVantage has to say about the online document management industry, current events, company updates and more! Subscribe to the DocuVantage blog or follow us on Twitter at http://twitter.com/DocuVantage.

Recent Posts Include:

• DocuVantage Joins Google and other SaaS and Cloud-Computing Providers on Apps.Gov
• DocuVantage's Contract With Florida Statewide IT Renewed
• An Affordable Solution for Credit Unions to Reduce Costs and Maintain Compliance

Industry News:

• 8 Reasons to Revisit Your ECM Strategy
• The World Goes Wireless
• Welcome to the White House App Store